3 tools to easily backup your Microsoft Outlook emails

outlook screenshotIf your notebook or desktop computer gets stolen or become lost somehow, what is the one most important data or file that you wished you had backed up just before it got lost?

Depending on how you use your computer, I believe most corporate users would say that it is their data in Outlook since it contains:

  • Important task lists
  • Client email address (contacts)
  • Important email messages
  • Important files attached in emails
  • Meeting and appointment dates (calendar)

For many including myself, I seldom back up my Microsoft Outlook emails because it is a hassle to do so. Since my .pst file is quite large, it does take some time to copy over to an external drive.

For others who are not as technically savvy, backing up the data in Outlook can be a difficult task since he /she needs to take many steps in order to copy the .pst file out to an external storage. One important step includes ensuring Outlook is completely closed before it allows you to copy the file.

See a video below on how to backup your Microsoft Outlook email manually without the help of any software /tools:

https://youtube.com/watch?v=7bOCcxm1ijE%26hl%3Den%26fs%3D1%26


driveHQ logo

If you prefer alternative ways to backup your Outlook datea, then in today’s post, I’ll be recommending three tools to help you backup your Microsoft Outlook emails easily. Hopefully this post helps you select a tool to backup your emails just in case anything terrible happens to your machine and your Outlook becomes inaccessible.

I like DriveHQ Email Manager because it allows individual emails to be backed up on an online storage. This is very handy especially when you need to only backup certain important email rather than the entire .pst files. Backing up emails is as simply as dragging and dropping emails from the locate to the remote location. See a sample screenshot below.

driveHQ Email Manager Screenshot

 

mailstore

PST files are prone to data loss or corruption, have a huge impact on storage and backup and can be an e-discovery nightmare. MailStore allows you to easily back up PST files in a central archive. Don’t waste time with a jumble of PST files and provide your company with lasting protection from data loss.

safe-pst-backup

Safe PST Backup is a free tool to auto backup Outlook PST files. You can backup emails, contacts, tasks, calendar, and other folders to native PST file format to ensure that it’s compatible with any Outlook version and can be used by other applications compatible with the PST format. With this tool, you can also set Outlook back up folders to the local disk or network location automatically. Supports incremental Outlook backup model and email archiving. A truly complete background PST file backup solution.

Handy Backup

Another Outlook backup tool worth mentioning is Handy Backup which has an advanced Outlook Backup preset which is common for all versions of Outlook, Outlook Express and Windows Mail and lets you perform Outlook backup and restore easily.

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About the author

Bob Lee

Hi! My name is Bob Lee and I’m a web developer / technical writer who specializes in developing and reviewing web applications. As an entrepreneur, blogger, developer, and tech enthusiast, I have been in this field for more than 10 years, and have been loving every minute of it.

2 Comments

  • If I am trying to copy emails from my work enterprise outlook 2007 to a folder on my drive it will only let me open them if outlook is open on the PC. What happens when I put them on flash drive and take them home? Will it let me open them even though I am not connected to the enterprise server.

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