The other day a buddy of mine came over and asked if there is a free web based invoicing software he could use for his electronics store. Since it’s a new start up, funds are tight and he can’t afford to go for an invoicing software for now. Yet, he understands the importance of being able to manage his invoices and finances well. Image by cybrgrl
The reason why he needs it to be web based is because he’s always on the run servicing clients. Being able to generate and manage his invoices online is a good way to keep all his invoices at a central location. No longer does he need to worry about backing up his pc in case of a hard disk crash, theft, etc.
I did some internet research and found out that there is indeed a web based invoicing software he could use and it’s called BambooINVOICE – a free open source invoicing software intended for small businesses and independent contractors.
BambooINVOICE is a web application that is released as an open source software (GPL). In order to use it, the application has to be set up in a web environment (Apache, PHP, MySQL).
Before setting up the application, I gave BambooINVOICE a try myself and found it quite good and comprehensive enough to get the job done.
I started off by logging into the demo system.
The first page shows the following:
From here I could manage invoices, clients, reports, tweak settings, accounts and utilities.
I headed on straight to create an invoice just to see how it looks.
I had the option to either select an existing client or create a new client. In my case, I created a client called Wareprise.com.
Clicking on the Create Invoice button shows the screen below.
After entering all the required details such as the item description, quantity and price, a final amount is automatically calculated for me. Also not that I could add new line items simply by clicking on the new item button.
Once done, clicked on the create invoice button to save and actually create the invoice.
It’s really simple to create an invoice with BambooINVOICE. From time to time, you could login to the system again to view a list of all your invoices. (Click to enlarge)
Let’s say someone makes a payment, all you need to do is to click on the Invoice number to update the payment amount for the invoice.
Note that the payment is made for just one item so the status is still kept as open. At the bottom of the screen is a payment history for you to keep track of all payments made.
Once all payment has been received and recorded, the status of the invoice will be automatically converted to closed.
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So that’s a simple walk through on how BambooINVOICE works. Hope you like it! I’m sure my buddy does. 🙂