{"id":9953,"date":"2020-05-04T22:36:10","date_gmt":"2020-05-04T14:36:10","guid":{"rendered":"http:\/\/www.softwareforenterprise.us\/?p=9953"},"modified":"2025-12-20T22:29:03","modified_gmt":"2025-12-20T14:29:03","slug":"vehicle-expense-spreadsheet-template","status":"publish","type":"post","link":"https:\/\/www.softwareforenterprise.us\/hub\/vehicle-expense-spreadsheet-template\/","title":{"rendered":"Vehicle Expense Spreadsheet Excel Template (Free)"},"content":{"rendered":"<p>Looking for an Excel vehicle expense <a title=\"\" class=\"aalmanual\" target=\"_blank\"  rel=\"nofollow\"   style=\"color:#1e73be;\" href=\"https:\/\/www.inflowinventory.com\/?plid=27260\">spreadsheet<\/a> template?<\/p>\n<p>Today&#8217;s post will provide a download link together with a\u00a0 2 part step by step <a title=\"\" class=\"aalmanual\" target=\"_blank\"  rel=\"nofollow\"   style=\"color:#1e73be;\" href=\"https:\/\/capcutaffiliateprogram.pxf.io\/kOD7yV\">video<\/a> on how to create the fleet maintenance spreadsheet excel document as instructed by Excel Pro &#8211; Randy Austin.<\/p>\n<p>If your organization owns a few vehicles, whether it&#8217;s a car, lorry, van, bike, or truck, chances are these vehicles need to be managed.<\/p>\n<p>Did you know that ClickUp offers a <a href=\"https:\/\/clickup.pxf.io\/ORjJMA\">free facility and vehicle maintenance tracker<\/a> that looks like the screenshot below?<\/p>\n<p><a href=\"https:\/\/www.softwareforenterprise.us\/hub\/wp-content\/uploads\/2020\/05\/clickup-facility-and-asset-maintenance.png\"><img decoding=\"async\" class=\"alignnone size-full wp-image-11400 lazyload\" data-src=\"https:\/\/www.softwareforenterprise.us\/hub\/wp-content\/uploads\/2020\/05\/clickup-facility-and-asset-maintenance.png\" alt=\"\" width=\"1058\" height=\"340\" data-srcset=\"https:\/\/www.softwareforenterprise.us\/hub\/wp-content\/uploads\/2020\/05\/clickup-facility-and-asset-maintenance.png 1058w, https:\/\/www.softwareforenterprise.us\/hub\/wp-content\/uploads\/2020\/05\/clickup-facility-and-asset-maintenance-300x96.png 300w, https:\/\/www.softwareforenterprise.us\/hub\/wp-content\/uploads\/2020\/05\/clickup-facility-and-asset-maintenance-1024x329.png 1024w, https:\/\/www.softwareforenterprise.us\/hub\/wp-content\/uploads\/2020\/05\/clickup-facility-and-asset-maintenance-768x247.png 768w, https:\/\/www.softwareforenterprise.us\/hub\/wp-content\/uploads\/2020\/05\/clickup-facility-and-asset-maintenance-810x260.png 810w, https:\/\/www.softwareforenterprise.us\/hub\/wp-content\/uploads\/2020\/05\/clickup-facility-and-asset-maintenance-150x48.png 150w\" data-sizes=\"(max-width: 1058px) 100vw, 1058px\" src=\"data:image\/svg+xml;base64,PHN2ZyB3aWR0aD0iMSIgaGVpZ2h0PSIxIiB4bWxucz0iaHR0cDovL3d3dy53My5vcmcvMjAwMC9zdmciPjwvc3ZnPg==\" style=\"--smush-placeholder-width: 1058px; --smush-placeholder-aspect-ratio: 1058\/340;\" \/><\/a><\/p>\n<p>When it comes to managing vehicles, do you have a good idea of the following aspects of each vehicle that need to be maintained?<\/p>\n<ul>\n<li>When should each vehicle be serviced?<\/li>\n<li>At what mileage should each vehicle be serviced?<\/li>\n<li>What vehicle parts were changed and at what expense?<\/li>\n<li>How often to service?<\/li>\n<li>Should the vehicle be serviced at the dealer or just any workshop?<\/li>\n<li>How were the vehicle repairs and expenses tracked?<\/li>\n<\/ul>\n<p><img decoding=\"async\" class=\"alignnone wp-image-9958 size-full lazyload\" data-src=\"http:\/\/www.softwareforenterprise.us\/hub\/wp-content\/uploads\/2020\/05\/vehicle-expense-spreadsheet.jpg\" alt=\"\" width=\"640\" height=\"427\" data-srcset=\"https:\/\/www.softwareforenterprise.us\/hub\/wp-content\/uploads\/2020\/05\/vehicle-expense-spreadsheet.jpg 640w, https:\/\/www.softwareforenterprise.us\/hub\/wp-content\/uploads\/2020\/05\/vehicle-expense-spreadsheet-300x200.jpg 300w\" data-sizes=\"(max-width: 640px) 100vw, 640px\" src=\"data:image\/svg+xml;base64,PHN2ZyB3aWR0aD0iMSIgaGVpZ2h0PSIxIiB4bWxucz0iaHR0cDovL3d3dy53My5vcmcvMjAwMC9zdmciPjwvc3ZnPg==\" style=\"--smush-placeholder-width: 640px; --smush-placeholder-aspect-ratio: 640\/427;\" \/><\/p>\n<p>Without a proper tool to <a href=\"\/recommends\/clickup\" target=\"_blank\" rel=\"noopener\">track each vehicle&#8217;s service schedule<\/a> as well it the expenses incurred, your <a title=\"\" class=\"aalmanual\" target=\"_blank\"  rel=\"nofollow\"   style=\"color:#1e73be;\"href=\"https:\/\/www.softwareforenterprise.us\/hub\/recommends\/foundr\/\">business<\/a> could get affected whenever there is a breakdown or car accident involving your organization&#8217;s fleet.<\/p>\n<p><strong>Common questions when it comes to vehicle maintenance record keeping<\/strong><\/p>\n<ol>\n<li>How do I create a service schedule in Excel?<\/li>\n<li>How do I calculate mileage reimbursement in Excel?<\/li>\n<li>What is the formula to calculate mileage?<\/li>\n<li>How can I keep track of car maintenance?<\/li>\n<li>What is the best car maintenance app?<\/li>\n<\/ol>\n<div class='code-block code-block-1' style='margin: 8px 0; clear: both;'>\n<script async src=\"https:\/\/pagead2.googlesyndication.com\/pagead\/js\/adsbygoogle.js?client=ca-pub-7371812982681123\"\n     crossorigin=\"anonymous\"><\/script>\n<ins class=\"adsbygoogle\"\n     style=\"display:block; text-align:center;\"\n     data-ad-layout=\"in-article\"\n     data-ad-format=\"fluid\"\n     data-ad-client=\"ca-pub-7371812982681123\"\n     data-ad-slot=\"4279787798\"><\/ins>\n<script>\n     (adsbygoogle = window.adsbygoogle || []).push({});\n<\/script><\/div>\n\n<h2>Why it&#8217;s important to maintain your fleet?<\/h2>\n<p>Planned vehicle preventative maintenance is set out to ensure all vehicles, services, and relevant parts are all maintained at regular intervals.<\/p>\n<p>This helps to minimize partial or complete failure, and thus minimize business interruption.<\/p>\n<p>It acts as a preemptive insurance policy against catastrophic failures.<\/p>\n<h2>Excel Vehicle Expense Spreadsheet Template<\/h2>\n<p><a href=\"https:\/\/www.excelforfreelancers.com\/download-your-vehicle-expense-tracker-part-1-workbook-here\/\" target=\"_blank\" rel=\"noopener noreferrer\">Download<\/a> (Simply enter your name and email address)<\/p>\n<h3>Video on how to create the Vehicle Expense Tracker (Part 1)<\/h3>\n<div class=\"lyte-wrapper\" title=\"Excel Fleet Expense Tracker Tutorial | Vehicle Management System For Small Business [Part 1]\" style=\"width:640px;max-width:100%;margin:5px auto;\"><div class=\"lyMe\" id=\"WYL_VAYo_8ADfEo\" itemprop=\"video\" itemscope itemtype=\"https:\/\/schema.org\/VideoObject\"><div><meta itemprop=\"thumbnailUrl\" content=\"https:\/\/www.softwareforenterprise.us\/hub\/wp-content\/plugins\/wp-youtube-lyte\/lyteCache.php?origThumbUrl=https%3A%2F%2Fi.ytimg.com%2Fvi%2FVAYo_8ADfEo%2Fhqdefault.jpg\" \/><meta itemprop=\"embedURL\" content=\"https:\/\/www.youtube.com\/embed\/VAYo_8ADfEo\" \/><meta itemprop=\"duration\" content=\"PT1H20M18S\" \/><meta itemprop=\"uploadDate\" content=\"2020-04-21T11:15:12Z\" \/><\/div><meta itemprop=\"accessibilityFeature\" content=\"captions\" \/><div id=\"lyte_VAYo_8ADfEo\" data-src=\"https:\/\/www.softwareforenterprise.us\/hub\/wp-content\/plugins\/wp-youtube-lyte\/lyteCache.php?origThumbUrl=https%3A%2F%2Fi.ytimg.com%2Fvi%2FVAYo_8ADfEo%2Fhqdefault.jpg\" class=\"pL\"><div class=\"tC\"><div class=\"tT\" itemprop=\"name\">Excel Fleet Expense Tracker Tutorial | Vehicle Management System For Small Business [Part 1]<\/div><\/div><button tabindex=\"0\" class=\"play\"><\/button><div class=\"ctrl\"><div class=\"Lctrl\"><\/div><div class=\"Rctrl\"><\/div><\/div><\/div><noscript><a href=\"https:\/\/youtu.be\/VAYo_8ADfEo\" rel=\"nofollow\"><img decoding=\"async\" src=\"https:\/\/www.softwareforenterprise.us\/hub\/wp-content\/plugins\/wp-youtube-lyte\/lyteCache.php?origThumbUrl=https%3A%2F%2Fi.ytimg.com%2Fvi%2FVAYo_8ADfEo%2F0.jpg\" alt=\"Excel Fleet Expense Tracker Tutorial | Vehicle Management System For Small Business [Part 1]\" width=\"640\" height=\"340\" \/><br \/>Watch this video on YouTube<\/a><\/noscript><meta itemprop=\"description\" content=\"This fleet expense tracker is about to manage an entire vehicle fleet inside Excel. Fleet expenses scattered across receipts and separate spreadsheets are nearly impossible to track accurately. You&#039;ll build a vehicle management system that tracks fleet expenses for a small business in this training. You&#039;ll see exactly how each vehicle&#039;s costs get logged and organized in one place. \ud83d\udc47 GET THE FREE FILES FOR THIS VIDEO: https:\/\/www.excelforfreelancers.com\/vehicle-expense-tracker-pt1\/ \ud83d\udd25OWN 550+ TEMPLATES &amp; WORKBOOKS IN ONE PACK\ud83d\udc49 https:\/\/www.excelforfreelancers.com\/ultimate-wkbk-pack-yt-desc \ud83c\udd95 New Excel Add-In: 8 Productivity Tools In One Ribbon Tab \ud83d\udc49 https:\/\/www.excelforfreelancers.com\/excel-productivity-suite-yt-desc \ud83d\udccc ACCESS 500+ READY-TO-USE VBA MACROS WITH MY DEVELOPER\u2019S LIBRARY\ud83d\udc49 https:\/\/www.excelforfreelancers.com\/udvl-ytdesc \ud83d\ude0e JOIN OUR ELITE MEMBERSHIP: PREMIUM TRAININGS, RESOURCES &amp; COACHING \ud83d\udc49https:\/\/www.excelforfreelancers.com\/elite-membership-yt-desc \ud83d\ude80 GET YOUR OPERATIONS UNDER CONTROL \u2014 3 Spots Open This Quarter\ud83d\udc49 https:\/\/www.excelforfreelancers.com\/business-transformation-yt-desc \ud83d\udee0 NEED THIS BUILT FOR YOUR BUSINESS OR NEEDS? Get Expert Customization Help \ud83d\udc49https:\/\/www.excelforfreelancers.com\/CustomsJobs_YTDesc \ud83d\uded2 Browse All Excel And AI Templates, Courses &amp; Tools: https:\/\/www.excelforfreelancers.com\/shop \u23f1 TIMESTAMPS: 0:00 \u2013 Introduction 0:36 \u2013 Overview 2:53 \u2013 Worksheet Design 39:53 \u2013 Hide All 44:40 \u2013 Vehicle Tab 51:00 \u2013 Reminders Tab 52:18 \u2013 Meter Tab 52:44 \u2013 Dashboard Tab 56:22 \u2013 Load Vehicle 1:03:40 \u2013 Selection Change Event Worksheet 1:05:34 \u2013 Add Vehicle 1:07:08 \u2013 Add Picture Vehicle 1:09:59 \u2013 Show Picture Vehicle 1:13:44 \u2013 Clear Picture Vehicle 1:15:13 \u2013 Save Vehicle 1:19:05 \u2013 Load Picture \ud83d\udc65 JOIN OUR COMMUNITY: https:\/\/www.excelforfreelancers.com\/EFFGroup \ud83d\udd17 LinkedIn: https:\/\/www.linkedin.com\/in\/excelforfreelancers\/ \ud83d\ude0e Facebook: https:\/\/www.facebook.com\/ExcelForFreelancers About: I&#039;m Randy Austin \u2014 Excel developer and business systems builder. I help business owners and entrepreneurs replace expensive software subscriptions with powerful, done-for-you Excel templates they can customize and own forever. New training every week. #excel #exceltutorial #excelforfreelancers #vehicleexpensetracker #excelaccounting #fleetmanagement Thanks so much for your continued support, Randy Austin\"><\/div><\/div><div class=\"lL\" style=\"max-width:100%;width:640px;margin:5px auto;\"><\/div><\/p>\n<h3>Video on how to create the Vehicle Expense Tracker (Part 2)<\/h3>\n<div class=\"lyte-wrapper\" title=\"Track Expenses, Fuel, Mileage AND Reminders in this Amazing Excel Vehicle Expense Tracker [Part 2]\" style=\"width:640px;max-width:100%;margin:5px auto;\"><div class=\"lyMe\" id=\"WYL_dsL-yd4ROIw\" itemprop=\"video\" itemscope itemtype=\"https:\/\/schema.org\/VideoObject\"><div><meta itemprop=\"thumbnailUrl\" content=\"https:\/\/www.softwareforenterprise.us\/hub\/wp-content\/plugins\/wp-youtube-lyte\/lyteCache.php?origThumbUrl=https%3A%2F%2Fi.ytimg.com%2Fvi%2FdsL-yd4ROIw%2Fhqdefault.jpg\" \/><meta itemprop=\"embedURL\" content=\"https:\/\/www.youtube.com\/embed\/dsL-yd4ROIw\" \/><meta itemprop=\"duration\" content=\"PT1H14M11S\" \/><meta itemprop=\"uploadDate\" content=\"2020-04-27T23:15:13Z\" \/><\/div><meta itemprop=\"accessibilityFeature\" content=\"captions\" \/><div id=\"lyte_dsL-yd4ROIw\" data-src=\"https:\/\/www.softwareforenterprise.us\/hub\/wp-content\/plugins\/wp-youtube-lyte\/lyteCache.php?origThumbUrl=https%3A%2F%2Fi.ytimg.com%2Fvi%2FdsL-yd4ROIw%2Fhqdefault.jpg\" class=\"pL\"><div class=\"tC\"><div class=\"tT\" itemprop=\"name\">Track Expenses, Fuel, Mileage AND Reminders in this Amazing Excel Vehicle Expense Tracker [Part 2]<\/div><\/div><button tabindex=\"0\" class=\"play\"><\/button><div class=\"ctrl\"><div class=\"Lctrl\"><\/div><div class=\"Rctrl\"><\/div><\/div><\/div><noscript><a href=\"https:\/\/youtu.be\/dsL-yd4ROIw\" rel=\"nofollow\"><img decoding=\"async\" src=\"https:\/\/www.softwareforenterprise.us\/hub\/wp-content\/plugins\/wp-youtube-lyte\/lyteCache.php?origThumbUrl=https%3A%2F%2Fi.ytimg.com%2Fvi%2FdsL-yd4ROIw%2F0.jpg\" alt=\"Track Expenses, Fuel, Mileage AND Reminders in this Amazing Excel Vehicle Expense Tracker [Part 2]\" width=\"640\" height=\"340\" \/><br \/>Watch this video on YouTube<\/a><\/noscript><meta itemprop=\"description\" content=\"Vehicle expense tracker in Excel \u2014 fuel, mileage, and maintenance reminders are about to add themselves to this vehicle tracker. Missing a maintenance window because nobody was tracking mileage can turn into an expensive mistake. This lesson covers how to add fuel costs, mileage logs, and automatic maintenance reminders to a vehicle expense tracker. You&#039;ll see exactly how the reminders trigger based on mileage or time. \ud83d\udc47 GET THE FREE FILES FOR THIS VIDEO: https:\/\/www.excelforfreelancers.com\/vehicle-expense-tracker-pt2\/ \ud83d\udd25OWN 550+ TEMPLATES &amp; WORKBOOKS IN ONE PACK\ud83d\udc49 https:\/\/www.excelforfreelancers.com\/ultimate-wkbk-pack-yt-desc \ud83c\udd95 New Excel Add-In: 8 Productivity Tools In One Ribbon Tab \ud83d\udc49 https:\/\/www.excelforfreelancers.com\/excel-productivity-suite-yt-desc \ud83d\udccc ACCESS 500+ READY-TO-USE VBA MACROS WITH MY DEVELOPER\u2019S LIBRARY\ud83d\udc49 https:\/\/www.excelforfreelancers.com\/udvl-ytdesc \ud83d\ude0e JOIN OUR ELITE MEMBERSHIP: PREMIUM TRAININGS, RESOURCES &amp; COACHING \ud83d\udc49https:\/\/www.excelforfreelancers.com\/elite-membership-yt-desc \ud83d\ude80 GET YOUR OPERATIONS UNDER CONTROL \u2014 3 Spots Open This Quarter\ud83d\udc49 https:\/\/www.excelforfreelancers.com\/business-transformation-yt-desc \ud83d\udee0 NEED THIS BUILT FOR YOUR BUSINESS OR NEEDS? Get Expert Customization Help \ud83d\udc49https:\/\/www.excelforfreelancers.com\/CustomsJobs_YTDesc \ud83d\uded2 Browse All Excel And AI Templates, Courses &amp; Tools: https:\/\/www.excelforfreelancers.com\/shop \u23f1 TIMESTAMPS: 0:00 \u2013 Introduction 0:38 \u2013 Overview 9:16 \u2013 Selection Change Event Worksheet 11:24 \u2013 Change Event Worksheet 21:03 \u2013 Save Expense 29:37 \u2013 Save Fuel 34:41 \u2013 Save Reminders 42:48 \u2013 Load Reminder 48:38 \u2013 Check for Reminders 1:00:03 \u2013 Save Meter 1:07:38 \u2013 Adding Pie Chart \ud83d\udc65 JOIN OUR COMMUNITY: https:\/\/www.excelforfreelancers.com\/EFFGroup \ud83d\udd17 LinkedIn: https:\/\/www.linkedin.com\/in\/excelforfreelancers\/ \ud83d\ude0e Facebook: https:\/\/www.facebook.com\/ExcelForFreelancers About: I&#039;m Randy Austin \u2014 Excel developer and business systems builder. I help business owners and entrepreneurs replace expensive software subscriptions with powerful, done-for-you Excel templates they can customize and own forever. New training every week. #excel #exceltutorial #excelforfreelancers #vehicleexpensetracker #excelaccounting #fleetmanagement Thanks so much for your continued support, Randy Austin\"><\/div><\/div><div class=\"lL\" style=\"max-width:100%;width:640px;margin:5px auto;\"><\/div><\/p>\n<div class='code-block code-block-2' style='margin: 8px 0; clear: both;'>\n<script async src=\"https:\/\/pagead2.googlesyndication.com\/pagead\/js\/adsbygoogle.js?client=ca-pub-7371812982681123\"\n     crossorigin=\"anonymous\"><\/script>\n<!-- Responsive ads -->\n<ins class=\"adsbygoogle\"\n     style=\"display:block\"\n     data-ad-client=\"ca-pub-7371812982681123\"\n     data-ad-slot=\"5373377611\"\n     data-ad-format=\"auto\"\n     data-full-width-responsive=\"true\"><\/ins>\n<script>\n     (adsbygoogle = window.adsbygoogle || []).push({});\n<\/script><\/div>\n\n","protected":false},"excerpt":{"rendered":"<p>Looking for an Excel vehicle expense spreadsheet template? Today&#8217;s post will provide a download link together with a\u00a0 2 part step by step video on how to create the fleet maintenance spreadsheet excel document as instructed by Excel Pro &#8211; Randy Austin. If your organization owns a few vehicles, whether it&#8217;s a car, lorry, van, [&hellip;]<\/p>\n","protected":false},"author":1,"featured_media":9958,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"slim_seo":{"title":"Vehicle Expense Spreadsheet Excel Template (Free) - Software for Enterprise","description":"Looking for an Excel vehicle expense spreadsheet template? Today's post will provide a download link together with a\u00a0 2 part step by step video on how to create"},"_slim_seo_primary_term_category":0,"_slim_seo_primary_term_post_tag":0,"footnotes":""},"categories":[24],"tags":[],"class_list":["post-9953","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-management"],"_links":{"self":[{"href":"https:\/\/www.softwareforenterprise.us\/hub\/wp-json\/wp\/v2\/posts\/9953","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.softwareforenterprise.us\/hub\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/www.softwareforenterprise.us\/hub\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/www.softwareforenterprise.us\/hub\/wp-json\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/www.softwareforenterprise.us\/hub\/wp-json\/wp\/v2\/comments?post=9953"}],"version-history":[{"count":0,"href":"https:\/\/www.softwareforenterprise.us\/hub\/wp-json\/wp\/v2\/posts\/9953\/revisions"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/www.softwareforenterprise.us\/hub\/wp-json\/wp\/v2\/media\/9958"}],"wp:attachment":[{"href":"https:\/\/www.softwareforenterprise.us\/hub\/wp-json\/wp\/v2\/media?parent=9953"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/www.softwareforenterprise.us\/hub\/wp-json\/wp\/v2\/categories?post=9953"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/www.softwareforenterprise.us\/hub\/wp-json\/wp\/v2\/tags?post=9953"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}